Data Storage Security
Use the following table to choose the right location for the data you need to store.
*Effective 12/17/2021, BOX is no longer an acceptable storage location for MSU Owned
data.
Data Type
|
Box*
|
OneDrive for Business / SharePoint
|
Opal
|
Knox
|
Docusign
|
Email
|
Blackmore
|
---|---|---|---|---|---|---|---|
Budget information
|
No
|
Yes
|
Yes
|
No
|
Yes
|
Yes
|
Yes |
Contracts
|
No
|
Yes
|
Yes
|
No
|
Yes
|
Yes
|
Yes |
Course evaluations
|
No
|
Yes
|
Yes
|
No
|
Yes
|
Yes
|
Yes
|
Data classified as Public
|
No
|
Yes
|
Yes
|
No
|
Yes
|
Yes
|
Yes
|
Data classified as Restricted
|
No
|
Yes
|
Yes
|
Yes
|
No
|
Yes
|
|
Employee and student IDs/GIDs (even when combined with names)
|
No
|
Yes
|
No
|
Yes
|
No
|
Yes
|
|
Planning documents
|
No
|
Yes
|
Yes
|
No
|
Yes
|
Yes
|
Yes
|
Staff search committee notes
|
No
|
Yes
|
Yes
|
No
|
Yes
|
Yes
|
Yes
|
Student grades and records
|
No
|
Yes
|
No
|
Yes
|
No
|
Yes
|
|
Bank account numbers
|
No
|
No
|
No
|
Yes
|
No
|
No
|
|
Credit card numbers
|
No
|
No
|
No
|
No
|
No
|
No
|
No
|
Data classified as Confidential
|
No
|
No
|
No
|
Yes
|
No
|
No
|
|
Drivers license numbers
|
No
|
No
|
No
|
Yes
|
No
|
No
|
|
International Traffic in Arms Regulations (ITAR) and Export Administration Regulations
(EAR) governed data
|
No
|
No
|
No
|
No
|
No
|
No
|
No
|
Passport Visa numbers
|
No
|
No
|
No
|
Yes
|
No
|
No
|
|
Payroll ACH numbers
|
No
|
No
|
No
|
Yes
|
No
|
No
|
|
Research data subject to export controls
|
No
|
No
|
No
|
No
|
No
|
No
|
No
|
Social Security numbers
|
No
|
No
|
No
|
Yes
|
No
|
No
|
Updated: 06/07/2023