MSU, College and Departmental Policies & Requirements
Calendars
Semester Schedule,Breaks and Key Events
Department Meetings (Weekly in Education; by Teams on schedule to be determined in HHD)
Office of the Registrar Academic Calendar
MSU Student Engagement Calendar of Critical Dates and Activities
Holidays Observed Each Year
HR/Personnel also publishes on a printable handout page a list of the current or next year's holidays schedule. On the main HR page, scroll down to "General Information" in the right column and look for a link like "2020 Holidays."
Rules and Procedures
Payroll Information
Contracts and Payroll Documents
The College of EHHD appoints its tenure track faculty by a letter of hire and memorandum of understanding after doing an extensive search and interview process. For potential new hires, and in some situations after a break in service, background checks are required prior to employment. The I-9 Employment Eligibility Verification (Department of Homeland Security), and W-4 Employee’s Withholding Allowance Certificate (IRS) are required to be updated periodically and will be requested, along with the letter of appointment, when due.
Tenure track faculty are generally paid for 10 months during the academic year, August – May. Tenure track faculty can teach summer courses or use research and/or engagement grant funds for additional pay during the summer months. Each department head will contact faculty if they would like them to teach a summer course. If a tenure track faculty is going to teach a summer course, or utilize grant funds to support summer research, the Departmental Business Operations Manager will create a summer contract and will work with the tenure track faculty to complete the paperwork. Note that if teaching, faculty can take pay for only the 2 summer months. If they have grant funds, they're eligible to earn up to 3/9 of their academic year base salary, of which 2 months can be teaching. 3/9 is based on the understanding that the academic year lasts 9 months even though faculty generally are paid over 10 months.
Pay Day
Although this is expected to change to bi-weekly pay starting in 2021, currently pay checks are issued on the 11th of each month (or the last working day prior to the 11th should the 11th fall on a holiday or weekend). All employees may set up direct deposit at http://www.montana.edu/hr/Payroll/Direct%20Deposit.pdf
Leave and Benefits
Faculty with academic rank who are appointed on academic year contracts are ineligible to accrue and use vacation leave as set forth in BOR Policy 801.14.1. Likewise faculty members who are appointed for teaching, research and/or public service for summer sessions accrue no vacation leave. Faculty employees are eligible to earn sick leave. Accrual of sick leave credits begins on the first day of employment. In general, you may wish to visit the Human Resources Policies page though newcomers should play to attend a New Employee Orientation and a New Employee Benefits Orientation as described and offered by HR.
MSU has a policy on the opportunity to donate leave when colleagues have serious events and use up their available leave.
For questions about benefits, please contact our Benefits Associate, Kymberli Boehm at 406-994-5661, kymberli.boehm@montana.edu.
Time Reporting for Sick Leave
All tenure track faculty should submit an on-line time sheet at the end of every month to indicate any sick leave taken or leave without pay. Instructions for this are available at this Web Time Entry Quick Reference.
Contact Information for Payroll, Time Sheet, etc.
If you have questions about your payroll documents, paycheck, time sheet, or other issues please contact your BOM and always copy jobsehhd@montana.edu.
Travel Rules
The Office of Sponsored Program's Information Sheet is a reliable source for travel allowances as well as various data for grant applications.
Travel (other than out of your own pocket) requires filing in advance a Travel Authoirzation form, and following the travel, a Travel Expenses Voucher. Find these forms and instructions on the University Business Services Forms page.
If you have been issued a Purchasing Card (P-card - university credit card for supplies and travel purchases), you will file the paperwork for travel and other P-card uses with the Chrome River system. (Note; accessing Chrome River information may requiring your Net-ID and password).
MSU Faculty Handbook includes sections on:
- Appointment & Employment
- Rights & Responsibilities
- Annual Review and Retention, Tenure and Promotion
- Faculty Workload
- Intellectual property
- Consulting (also see reporting requirements: Conflict of Interest and Consulting Disclosures through the Office of Legal Counsel).
- Leaves and Benefits
- Corrective Action and Discipline
- Resignation and Retrenchment
- Emeritus Faculty
- Grievance Procedures
MSU Policies and Procedures pertaining to:
- Governance and Administration (such as Space Management Policy)
- Academic Affairs (such as International Travel Policy)
- Research and Public Service (such as Research Misconduct Policy)
- Student Success (such as the Common Hour Exam Policy)
- Personnel (such as the Relationships with Students Policy)
- Financial Affairs (such as Procurement Policy and Procedures)
- Physical Plant (such as Freedom of Expression Policy and Filming, Photography and Audio Recording Policy)
- Enterprise Information Technology (such as use of campus information technology)
as well as
- Non-policy Guidance (such as the Principal Investigator Guide)
Human Resources Policies
Office of International Programs
University Business Services' Business Procedures and Training Documents
University Business Services' Accounting & Financial Reporting
- Travel and hospitality procedures:
